Page 4 of 9: 3. REMINDER: Submit your 2024/2025 Annual Activity Reports – Active Staff Members

Due date:  September 1, 2025

Dear Colleagues,

The Department of Medicine is committed to ensuring your career satisfaction and success. With this goal in mind, and due to our size, all full time DoM members are requested to participate in a biennial Faculty Review, at a minimum. This meeting provides you the opportunity for formal discussion about what is and may not be working to achieve your goals, to ensure you are meeting the expectations of your job description from the point of view of your division, department and university, and to facilitate your continued career success.  Faculty members who are in their first 5 years of a faculty appointment will be met with annually. If you have a pressing need to meet or would like to meet annually, please reach out to the PIC office so that we can accommodate this. The priority is to ensure your needs are met and we will do whatever we can in the PIC office to help you achieve your career goals.  You are also encouraged to meet annually with your Division Head to review your career goals and activities.

If you are considering academic promotion to Associate or Full Professor, please reach out to the PIC office by June 1.  The university will hold a workshop virtually on June 25th, 2025, at 8:00 am for faculty interested in going forward for promotion on eligibility and preparing a candidate statement. Many factors go into this decision, which is highly individualized; important considerations include your scholarly activities and impact, teaching effectiveness or excellence, and time since last promotion.  You may also wish to discuss this with your Division Head and your DDD before June 1.

Please use the WebCV program to generate your annual activity report covering the period July 1, 2024 to June 30, 2025 and forward it to both your Division Head and my office (email to Nilofer Ashraf, [email protected] ) by September 1^st, 2025.  Your Division Head and I will review this report. Dr. Moira Kapral also asks you to forward your report to your DDD and, for those of you within five years of your initial appointment, to your mentor as well.

The following are items that could be covered in our annual meeting:

1. Review of prior year highlights, challenges and goals for next year – anything more we can do to help you succeed (e.g., leadership training, continuing professional development)?
2. Wellness and work-life integration
3. Academic Position Description (APD): alignment with career goals; alignment of APD expectations re teaching (quantity, quality and levels of teaching), scholarship, clinical and administrative activities with your current activities
4. Mentorship:  quality of relationship; frequency of meetings
5. Career milestones (CFAR and junior or senior promotion); your 5 year goals
6. Professionalism & Citizenship, participation in hospital, divisional, departmental activities
7. Finances, Hospital policies
8. Hospital / University policies re conflict of interest, relationships with industry
9. Planned changes in clinical or academic activities (leaves, breaks and retirement plans)
10. Eligibility for awards & honours

The above list is long and not everything is relevant at every review. Please take some time to prepare for your review by reflecting on your achievements and your goals as well as thinking about your priorities for discussion and how I can help you with your goals and priorities.

As a reminder, you can access WebCV at: https://www.torontocv.ca/Default.aspx?pg=Login Information on using webcv can be found at https://deptmedicine.utoronto.ca/webcv The UT Department of Medicine has committed to continue to use and support webCV until a viable alternative is found and implemented. It will continue to be used for continuing faculty appointment review and promotion as well as annual activity reporting.

With best regards,