Written on March 10, 2025. See all: COVID-19

Department of Medicine Weekly Roundup - March 7

IT Alert: Managing Daylight Savings Time in Epic
Gillian Booth – Awarded CIHR's Healthy Cities Research Initiative Grant
CMARS – Medical Staff Re-appointments for 2025-2026
Salumatics contract ending on March 31: Action items for physicians
Late career transition resources from University DoM
Morning Medical with Dr. Chow podcast
Strategic, Evidence-Based Healthcare Leadership: A Panel Discussion in Recognition of International Women’s Day - March 10 | 12:00pm to 1:00pm ET

When?	Sunday, March 9, 2025 at 2:00 AM
Why?	Daylight Savings Time (DST) is occurring on Sunday, March 9 at 2:00 AM. Epic will automatically forward the time by 1 hour in system.
Who is impacted?	All users of Epic
What do you need to do?	General Considerations Any calculations of length of time in Epic may reflect a longer duration due to the time change. Take this into account when using this information to make decisions for patients. When placing orders that span DST, you will receive a warning to review and confirm the order schedule is appropriate. Medication Administration Epic automatically reschedules medication due times that fall within the 2:00 AM hour. Note that medications scheduled before and after DST are not adjusted. DST may cause continuous medications to calculate volumes incorrectly. Infusion volumes should be manually calculated to ensure the total volume of medication administered is correct. ASAP (Emergency Department) Select ED Trackboard columns adjust based on DST and display the correct duration: ED Visit Total Time Storyboard Total Time Arrival to Depart IP Arrival Waiting Time Repeat tasks due between 3:00 AM and 3:30 AM will not appear right away in the narrator toolbox or in the To Do Column. They will appear an hour later during the 4:00 AM hour. One-time procedure tasks scheduled right after DST (3:00 AM) do not appear in the narrator toolbox at the scheduled time. They appear when the window to complete them has passed. Review active orders after the time change to ensure all ordered procedures are performed at the correct time. Stork Labour length calculation: After signing the delivery summary, a clinician should correct the patient labour length in the obstetrics history activity. OR cases: Change OR case tracking event times so that the amount of time between events is accurate, even if this results in the actual event times themselves being inaccurate. Add a nursing note that specifies the actual length of labour events and OR case tracking events for the patient. OpTime/Anesthesia, Cupid, Radiant, Lumens A warning may appear when trying to file a medication volume for which the start and end instant falls within the DST event. Time mismatch warning may appear in the flowsheet data or navigator.
For any other questions or concerns regarding this issue, or if you feel you are experiencing problems, please contact the Helpdesk at 416-360-4000 x44357  Please do not respond directly to this email, as the originating e-mail account is not monitored.

"Community Resilience and Diabetes Incidence Following the Pandemic: A Comparative Analysis of Canadian Cities" was approved for funding under CIHR's Healthy Cities Research Initiative. It received $100,000 for one year to analyze existing data on the impact of the pandemic on community resilience and diabetes rates across Canadian cities. The project was ranked #2 out of 45 applications.

Congratulations Gillian!

The reappointment application period for 2025-26 has begun! The deadline to complete your application is March 31, 2025. Reappointments cover the time period of July 1, 2025, to June 30, 2026.

For the 2025 reappointment application process, Medical Affairs has limited the mandatory learning requirements to only four modules, in recognition of the significant training physicians have undergone for Epic implementation.

Mandatory learning modules for 2025 reappointment:

Workplace Violence & Harassment
Fire Safety, Security & Emergency Codes
WHMIS & Health & Safety
TAHSN Privacy & Cyber Security

These modules must be completed as outlined in the Unity Health Toronto Corporate Mandatory Training Policy. Please see the attached guide for more information on completing these modules.

Please contact [email protected] if you have any questions.

As of March 31, 2025, Unity Health will terminate its contract with Salumatics, the third-party document scanning service at St. Michael’s.

St. Michael’s, along with St. Joseph’s and Providence, will transition to in-house document scanning. This change aims to improve workflows in the Health Records Department and facilitate the upload of all historical data into ELLKAY, integrated with Epic.

Physicians are required to address all pre-Epic chart deficiencies by March 14, 2025, to ensure access to historical data in ELLKAY. Failure to meet this deadline may delay data access.

For questions, physicians can contact the Health Records Department at their respective sites.

St. Michael’s – [email protected]

The Department of Medicine believes that transition toward pre-retirement and through retirement should be a planned and rewarding part of one’s academic medical career. We want to promote a culture change that turns career transition into a planned and fulfilling process.

The Culture & Inclusion (C&I) portfolio has created a document to provide practical advice to faculty members to facilitate planning for the late career transition process and to support our late career faculty members (who are either contemplating or deciding to retire) in a respectful, thoughtful, and compassionate manner.

The C&I team is also hosting a workshop on March 25, 2025 from 7 - 8:30 pm where participants will identify challenges in late career transitions and develop a personal transition plan. This workshop also offers participants the chance to reflect on their personal thoughts and feelings about later career transitions. Click here for more info and to register.

Umberin Najeeb, MD, FCPS (Pak), FRCPC

Associate Professor of Medicine,

Vice Chair Culture and Inclusion &

Co-Director Master Teacher Program

Department of Medicine, University of Toronto

Faculty Lead IMG/IFT Mentorship Program

Core Internal Medicine Program, University of Toronto

Staff Internist, Division of General Internal Medicine

Sunnybrook Health Sciences Centre, Toronto

Dr. Chi-Ming Chow has launched a daily podcast called "Morning Medical with Dr. Chow," offering comprehensive coverage of global health news.

The podcast is available on Apple Podcasts and Spotify You can access the podcast at: morningmedical.show

The Knowledge Translation Program, St. Michael’s Hospital presents:

Strategic, Evidence-Based Healthcare Leadership: A Panel Discussion in Recognition of International Women’s Day

Date & Time:
March 10 | 12:00pm to 1:00pm ET

This panel discussion will focus on promoting women-led, evidence-based leadership in healthcare. It will feature insights from leading experts, including:

Dr. Jocalyn Clark, International Editor, BMJ
Dr. Martha Maznevski, Professor of Organizational Behaviour, Western University
Dr. Marie-Josée Hébert, Chair, CIHR Governing Council, Vice-Rector, Université de Montréal
Dr. Verna Yiu, Provost and Vice-President, University of Alberta

The session will be moderated by Dr. Christine (Tina) Fahim, Scientist and Assistant Professor, University of Toronto, and Associate Scientist, Johns Hopkins University.

Registration Link: Register Here