Please see below for the following updates:

• Congratulations to Dr. Louise Perlin, who will retire on February 29, 2024! 
• New Medical Affairs Internet & Intranet
• 2024-25 CMaRS reappointment
• Reminder: Name Change Requests
• Reminder: Department of Medicine Faculty Prizes & Awards – Due on February 16, 2024, at 11:59 PM

 For 35 years, Louise has dedicated her working life to St. Michael’s Hospital. Louise has been an exemplary education and administrative leader for the Division of Rheumatology, including Division Head for 12 years.  From excellent clinical care to teaching and educational scholarship, she has made a lasting impression on patients, trainees, and colleagues alike.  She has received a number of prestigious awards nominated by both colleagues and learners related to education over the course of her career. Louise’s contributions to SMH and to the larger University and clinical community have been invaluable and in reflection of this, she has been made an Honorary Consultant and Associate Professor Emerita at the University. 

Thank you for your many contributions, Louise! We wish you all the best and look forward to honoring you at our DOM event on June 6.

Medical Affairs is pleased to announce the launch of an Internet and Intranet site. 

• The internet site is available at: https://unityhealth.to/about-unity-health/leadership/medical-affairs/

• The intranet site  is available at:  https://unitynet.unity.local/departments-programs-services/clinical/medical-affairs/ and will be a central hub for contact information, forms and resources. This site will soon include the new Credentialed Staff Hiring Policy and Credentialed Staff Hiring Policy Implementation Toolkit, New Medical Staff On-Boarding and Orientation Package, Credentialing Primer and revised Justification of Needs Form and Cross-Appointment Application Form.

 Reappointment go-live for 2024/25 is the week of Feb. 19, 2024 – that means you will receive an email from CMaRS initiating the re-appointment process. The deadline for completion is March 31, 2024. This deadline is firm. The learning modules listed below are mandatory and will be part if the reappointment application. These courses can be completed in advance of the reappointment period if you wish. They will be accepted if completed any time between Jan. 1, 2024 and the re-appointment deadline of March 31, 2024. 

• Fire Safety and Security
• Health & Safety and WHMIS Training
• TAHSN Privacy & Cyber Security
• Anti-Black Racism Module
• Hand Hygiene  

Please use this link to complete the courses: https://lmsreappointment.unityhealth.to

Logins are the same for the LMS. If you need your password reset for the LMS please email [email protected]. Please do not contact HelpDesk. 

Unity Health recognizes that having our Human Resources (HR), Information Technology (IT) and Educational System reflect a person’s chosen name (sometimes referred to lived name or preferred name) is an important reflection of an individual’s gender identity, cultural background, or personal identity, helping them feel acknowledged and respected in the workplace. This aligns with our commitment to build systems and environments that are more welcoming and equitable for all. 

If you have not recently completed the Name Change Form, your “chosen” name will have reverted to your legal name.  Employees wishing to determine whether their chosen names are reflected in Human Resources can refer to People Finder, which can be accessed via UnityNet.  If your chosen name is not reflected correctly on People Finder, you may change this on the various connected HR, IT and Education systems by completing a single Human Resources “Name Change Form” which can be accessed at the following link:   

https://secure.na2.echosign.com/public/esignWidget?wid=CBFCIBAA3AAABLblqZhCQkZelWOzqMOhj_ut3bppGwnSlpa8M7At2pe_5tOPFCn8slbe2n8Esulh-E6ASUzE*

This is a new process whereby the Human Resources Information System will act as the primary source for employee name data, which will be transmitted to other systems relying on this information. This removes the need for employees to go to multiple teams or processes for name changes. By completing this form, employees can expect to see name changes reflected in all connected systems within 2-3 weeks.      

What if I am a Regulated Health Professional?

Regulatory colleges have standards that relate to how a regulated health professional’s names are reflected on the professional register and how professions have the individual professional requirement to identify themselves professionally in the workplace. This varies between regulatory colleges. It is the responsibility of each individual health professional to ensure that changes to their name with Unity Health’s HR department, which is also displayed on their identification badge, conforms to their obligations with their respective college. If uncertain, registered professionals are encouraged to consult the practice body of their regulatory college. 

Which systems will automatically change when I submit a request to change my legal name to a chosen name?

Once your chosen name change has been processed with HR, the following systems will be updated accordingly:

• Outlook and Email
• Employee Self Services
• Benefits – Desjardins
• Pension – HOOPP
• Elevate – Learning Management System (LMS)
• People Finder – Employee Directory
• Workplace Health, Safety and Wellness (WHSW) – Employee Record system

Please note: For ID badge updates, employees must update their ID badges as per their home site process

What will not change because of a chosen name change?

Documents that will not change are those that must match a person’s legal name, such as reports of taxable income to the Canada Revenue Agency or reports pertaining to licensure and professional practice to professional regulatory college. Unfortunately, at this time, we are also unable to extend this change to our Payroll and Workforce Management (WFM) Systems. Human Resources and Payroll teams are continuing to work with both the relevant tax and government authorities as well as our internal resources that support payroll systems with an objective of ensuring these customized changes are implemented within the next year. 

Each year, the Department of Medicine honours faculty members who have made significant and meaningful contributions to education, teaching, research, quality and innovation, humanism, mentorship and clinical practice. These prizes and awards celebrate our faculty members and recognize the local and global impact of the Department of Medicine. For the first time this year, the department will also be awarding resident awards. 

These prizes and awards are presented at the Department of Medicine’s Annual Day each year. Click here to review faculty award descriptions

This year, we will be awarding the following faculty awards: 

Mid-Career Teaching Award - NEW
Robert Hyland Award for Excellence in Mentorship (Mid-Career) - NEW
Robert Hyland Award for Excellence in Mentorship (Late Career) 
Department of Medicine Academy of Master Clinicians
Eaton Scholar Researcher of the Year Award
Department of Medicine Teacher of the Year Award
Department of Medicine Award in Quality and Innovation
Department of Medicine Award for Humanism in Medicine
The William Goldie Prize and Travel Award

Click here to submit a nomination for a faculty award